Module 2 – Case

DECISION MAKING, POWERPOINT, AND SWOT ANALYSIS

Assignment Overview

Lisa McDonald is the new VP of HR at Company XYZ. She has been with this company for 4 years and is nervous of this demanding position. While working for Company XYZ as an HR Generalist, she went to school in the evenings and earned a Master’s degree in Human Resource Management at a local university. As a result of her education, she was the right person for the job when the VP of HR left the company without notice. The CEO decided to “throw” Lisa into this prestigious position of VP of HR. Her first big project was to figure out why productivity levels have been decreasing over the last three quarters. She decided to create a survey. She had all of the employees at Company XYZ take the survey.

After analyzing the results of the “Employee Climate and Work-life” survey, she learned that many of the employees feel as if they are overworked and burnt-out. After conducting some personal research and reviewing the data from the last survey, she learned that many of the employees have over 200 hours of unused sick-time (i.e., 5 weeks) and over 400 hours (i.e., 10 weeks) of unused vacation time. Her employees did not want to take any time off from work. She wondered if it was because they simply loved their job or if they were so overwhelmed with work, they could not afford to take time off from work.

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After calling her favorite professor from college, she understands that she has some options. Perhaps it’s time to implement a condensed work week? Perhaps it’s time to give employees the option of working 10 hour shifts, 4 days per week? Perhaps it’s time to offer the senior employees the option of working 13 hour shifts, 3 days per week? Perhaps it is time to let employees telecommute? All of the options have potential and could increase productivity levels and the other issues that emerged from the survey. The only problem is that she needs to discuss the situation with the CEO before she can implement a new policy.

Some specific articles on this topic to get you started:

Dizaho, E. K., Salleh, R., & Abdullah, A. (2017). Achieving work life balance through flexible work schedules and arrangements. Global Business and Management Research, 9(1), 455-465. Available in the Trident Online Library.

Wadsworth, L. L., & Facer, R. L. (2016). Work-family balance and alternative work schedules. Public Personnel Management, 45(4), 382-404. Available in the Trident Online Library.

Beutell, N. J. (2010). Work schedule, work schedule control and satisfaction in relation to work-family conflict, work-family synergy, and domain satisfaction. Career Development International, 15(5), 501-518. Available in the Trident Online Library.

Golden, L. (2001). Flexible work schedules: Which workers get them? The American Behavioral Scientist, 44(7), 1157-1178. Available in the Trident Online Library.  

Case Assignment

Once you have finished reading about this topic and reviewing the background materials, please write a 2- to 3-page paper (either in essay format or Q & A format) addressing the following questions:

  1. How should Lisa McDonald approach the situation? As the new VP of HR, is it worth implementing a new “controversial” policy (i.e., condensed work week) or is time for a routine work flow analysis and job analysis? Justify your response.
  2. Do you believe Company XYZ has an effective succession plan? Justify your response. What are the consequences of not having a succession plan?
  3. Conduct some research and familiarize yourself with the following terms: (a) job enlargement, (b) job rotation, and (c) job enrichment. Do you think a plausible solution for this situation is job enlargement, job sharing, job rotation, and/or job enrichment? Justify your response.
  4. As an HR Manager, what is the best way to gauge how your employees feel about a telecommuting policy (e.g., large meeting, anonymous survey, or one-on-one meetings)? Justify your response.
  5. If the CEO opposes telecommuting but is willing to hear some “options for a condensed work week” (i.e., 3 days a week with 13 hours shifts), what are the pros and cons of such a unique schedule?
  6. What if the CEO agrees to telecommuting? What would be some feasible rules and regulations so there is no confusion among the employees?

Be sure to support your arguments with references to the background readings and your research.

Upload your assignment to the Case 2 Dropbox. Be sure to review your TurnItIn Originality report. If the score is over 20%, you may be copying too much material from the internet or other sources and you will need to contact your professor and arrange to revise and resubmit the paper. https://courses.lumenlearning.com/informationliteracy/chapter/video-me-plagiarize/

Assignment Expectations

The Case papers in this course will be evaluated using the criteria as stated in the Case rubric. The following is a review of the rubric criteria:

  • Assignment-Driven: Does the paper fully address all aspects of the assignment? Is the assignment addressed accurately and precisely using sound logic? Does the paper meet minimum length requirements?
  • Critical Thinking: Does the paper demonstrate graduate-level analysis, in which information derived from multiple sources, expert opinions, and assumptions has been critically evaluated and synthesized in the formulation of a logical set of conclusions? Does the paper address the topic with sufficient depth of discussion and analysis?
  • Business Writing: Is the essay logical, well organized and well written? Are the grammar, spelling, and vocabulary appropriate for graduate-level work? Are section headings included? Are paraphrasing and synthesis of concepts the primary means of responding, or is justification/support instead conveyed through excessive use of direct quotations?
  • Effective Use of Information: Does the submission demonstrate that the student has read, understood, and can apply the background materials for the module? If required, has the student demonstrated effective research, as evidenced by student’s use of relevant and quality sources? Do additional sources used provide strong support for conclusions drawn, and do they help in shaping the overall paper?
  • Citing Sources: Does the student demonstrate understanding of APA Style of referencing, by inclusion of proper citations (for paraphrased text and direct quotations) as appropriate? Have all sources (e.g., references used from the Background page, the assignment readings, and outside research) been included, and are these properly cited? Have all sources cited in the paper been included on the References page?
  • Timeliness: Has the assignment been submitted to TLC (Trident’s learning management system) on or before the module’s due date?

Case reports are to be prepared in Microsoft Word and should be 2-3 pages in length, in addition to a cover page (course name and number, module number, session name, Attention is to be given to citing sources of information in-text (within the body of the paper) as well as in the end references section of your paper. In-text citation and end reference formatting instructions are available at https://owl.english.purdue.edu/owl/resource/560/10/. Submit your report in the Case Dropbox for this module on or before the date due, as indicated at the TLC Homepage.

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Module Case 2: Vice President of HRM

Module Case 2: Vice President of HRM

The Human Resource Management Department (HRM-D) is tasked with the integral role of creating an enabling climate for its employees to improve the workforce’s productivity and performance. In this case, Lisa McDonald, after completing her Master’s degree in Human Resource Management (HRM), lands on a favorable opportunity to become the next company’s Vice President of HR. She is given the responsibility to address the issue of wanting productivity and poor performance. This paper discusses whether a condensed workweek is the best approach to address inadequate productivity and performance. 

Most importantly, Lisa should begin by gaining more knowledge on which condensed work week categories could be sufficient to reach the highest performance levels. Dizaho, Salleh & Abdullah (2017) think that employees can be motivated to achieve the best they can through favorably flexible schedules and arrangements. In this case, therefore, Lisa must consider the implementation of the new controversial policy. However, the employees have rejected time off grants. Be that as it may, condensed work-life benefits both employees and employers: leaders can track employee productivity at the beginning, while employees can extend operational hours of the company simultaneously.

The company lacks an effective succession plan since the CEO decides to grant Lisa McDonald the chance without consultation or to follow the succession plan. An active succession plan should provide guidelines on how business activities can continue after most essential people leave the company, retire, receive a promotion, or pass away (Deery & Jago, 2015). Without a succession plan, a company could be at risk of recruiting an unqualified person. Conflicts of power struggles can arise among employees coveting for a particular position. The absence of a succession plan can lower the chances of obtaining loans and other subsidiaries.

Job enrichment is the most plausible solution for the problem facing the YXZ Company. Preferably, job enrichment refers to incorporating more motivators to a job, making it exciting, challenging, yet manageable. According to Wadsworth & Facer (2016), job enrichment increases the personnel’s satisfaction by providing equilibrium between personal, family, and work time, among other life schedules. Job enrichment assimilates job enlargement during the implementation process: increasing activities or tasks within a particular job level taps into the potential of workforce’s productivity. By performing different actions or roles, employees are enriched with new skills to manage their time better.

The Human Resources Manager (HRM) can use a combination of a town hall meeting and an anonymous survey to gather substantive information on employee’s perspective. Telecommunication in today’s society and business has become an epitome of growth and development (Deery & Jago, 2015). The objective, in this case, is to increase productivity and performance. After conducting large conferences, the HR manager can approach individual employees to provide a sensitivity atmosphere for employees. Higher disclosure has more accurate results. An open ballot, on the other hand, offers an accurate open ballot assessment.

A condensed workweek has the advantage of extended hours of workplace operation, offering the employees enough time to carter for personal and family responsibilities. Overlapping schedules help organizations to increase total staff hours during on-peaks. Consequently, this increases concentration at work by focusing on the task at hand. Conversely, employees working more than ten hours experience weariness and fatigue, which reduces concentration dramatically, incur childcare costs, lower productivity, hence poor overall performance and imbalance between family and work.

Company emails, calls, and text messages should not be used for other purposes that are not associated with work. Provide a protocol of reporting through Telecom to avoid rumor-mongering among employees. If not dealt with, this can lead to the tarnishing of the company’s name. Exchange of information in message or document form should be beneficial to the company, not for other goals.

Conclusion

On balance, this paper has provided a discussion of whether Lisa should consider the uptake of the condensed work week, alongside incorporating telecommunication. The succession plan mostly influences the choice of approach to the situation. Without a succession plan, companies can suffer poor performance due to an insufficient workforce. Telecommunication policy and the condensed work week policy are both actionable since they help improve productivity and performance. Noteworthy, too much without play reduces productivity, while communication is the invisible chords bonding the organization.

References

Deery, M., & Jago, L. (2015). Revisiting talent management, work-life balance and retention strategies. International Journal of Contemporary Hospitality Management.

Dizaho, E. K., Salleh, R., & Abdullah, A. (2017). Achieving work life balance through flexible work schedules and arrangements. Global Business and Management Research, 9(1), 455-465

Wadsworth, L. L., & Facer, R. L. (2016). Work-family balance and alternative work schedules. Public Personnel Management, 45(4), 382-404. Available in the Trident Online Library.